Your privacy
matters to us.

This Privacy Notice was last updated on 24 October 2026.

1. Who we are

Nigerian Software Engineers in UK CIC ("we", "us" or "our") is a Community Interest Company incorporated in England under company number 16768491. We are the data controller responsible for the personal information described in this notice, and we process it in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Full name of legal entity	Nigerian Software Engineers in UK CIC
Email address	nigeriansoftwareengineersinuk@gmail.com
Website	https://nigeriansoftwareengineersinuk.com/
Company number	16768491

2. What information we collect

We only collect the information described below. We do not collect any payment or financial information.

2.a. Contact form

When you send us a message through our Contact page, we collect:

• Full name
• Email address
• The topic of your enquiry
• Your message

2.b. Membership form

When you apply to join the community, we ask you to complete a membership form that collects:

• First name, middle name and surname
• UK address, town or city, county and postcode
• UK phone number
• A picture of you, such as a selfie or passport-style photo
• Residency status
• Nationality
• Competency (for example, backend, frontend or fullstack)
• Technology stack (for example, Java, C# or Go)
• Whether you would like to join our WhatsApp community

Every 6 months we may also ask members to complete a short revalidation form to confirm that the information we hold is still accurate.

2.c. Photos from events

We may take photos at our events and publish them in our Gallery or on our social media pages. If you would prefer not to appear in published photos, please let an organiser know at the event or email us and we will remove them.

2.d. Information collected automatically

Our website only uses cookies that are strictly necessary for it to work securely, such as security and session cookies. We do not use advertising or tracking cookies. Like most websites, our hosting provider may record basic technical information, such as your IP address and browser type, in server logs for security purposes.

3. How we use your information

We use your information to:

• Respond to your enquiries.
• Process membership applications and keep our member records accurate.
• Plan our meetups and other community events.
• Contact members about upcoming events and community activities.
• Add members to our WhatsApp community, if they have asked to join.
• Plan and deliver community projects, including our yearly contribution to the wider UK community.
• Decide whether a member is eligible for an official reference.

We do not sell or rent your personal information, and we do not use it for advertising.

4. Our legal basis for using your information

• Consent: when you submit the contact or membership form, or ask to join our WhatsApp community. You can withdraw your consent at any time.
• Legitimate interests: to run, organise and safeguard our community, where this does not override your rights.
• Legal obligation: where we must share or keep information to comply with the law.

5. Who we share your information with

We only share your information when it is necessary, with:

• Service providers who help us run the community, such as Google (Forms, Gmail and Meet), WhatsApp and our website hosting provider. They may only use your information to provide their services to us.
• Government bodies, law enforcement or regulators where we are required to by law, or where it is necessary to protect the safety of our members or others.

Members who join our WhatsApp community will be able to see each other’s names, phone numbers and profile pictures, and the introductions they post in the group.

Some of our service providers may store information outside the UK. Where this happens, we rely on them to use appropriate safeguards, as required by UK data protection law.

6. How we protect your information

We limit access to personal information to the community organisers who need it, and we take reasonable steps to keep it secure. Our website uses SSL encryption. However, no method of storing or transmitting data online is completely secure, so we cannot guarantee absolute security.

7. How long we keep your information

• Contact form messages: for up to 12 months after we have responded, unless your enquiry leads to an ongoing relationship with us.
• Membership information: for as long as you are a member, and for up to 12 months after you leave or are removed from the community.

After these periods, we securely delete or anonymise the information.

8. Your rights

Under UK data protection law, you have the right to:

• Access the personal information we hold about you.
• Ask us to correct information that is inaccurate or incomplete.
• Ask us to delete your information.
• Object to, or ask us to restrict, how we use your information.
• Receive your information in a portable format.
• Withdraw your consent at any time.

To exercise any of these rights, email us at nigeriansoftwareengineersinuk@gmail.com. We will respond within one month. There are some exceptions to these rights, for example, where we must keep information to meet a legal obligation.

If you are unhappy with how we have handled your information, you can complain to the Information Commissioner’s Office (ICO) at ico.org.uk. We would appreciate the chance to resolve your concern first, so please contact us before going to the ICO.

9. Children

Our community is for adults. We do not knowingly collect personal information from anyone under 18. If you believe we hold information about a child, please contact us and we will delete it.

10. Third-party links

Our website links to third-party websites and services, such as Google Forms, LinkedIn and Companies House. We do not control these websites and are not responsible for their privacy practices. Please read their privacy notices when you visit them.

11. Changes to this notice

We may update this Privacy Notice from time to time. Any changes will be posted on this page with a new "last updated" date. If the changes are significant, we will also let members know by email or through our WhatsApp community.

12. Contact us

If you have any questions about this Privacy Notice or how we use your information, please email nigeriansoftwareengineersinuk@gmail.com.